Planning any type of business or corporate event involves planning and great organizational skills. Events can vary from simply invitations, food, and table decorations to elaborate gala dinners where themes and table presentation are critical.
Significant thought should be given to the nature of your event. For example you would not organize a corporate picnic lunch in the middle of winter for the obvious reason. Every contingency must be considered when event planning to avoid disaster. Every event should have exact guest list numbers to ensure that catering and dietary requirements are met. It is equally important to determine the location and day/s of the week to hold the event.
The Types of corporate events activities that require event planning and organizing are company picnics, Christmas dinners or breakup events, employee retirement or resignation parties, Fund raising events, gala dinners and conferences.
For business events such as the in-house meetings and conferences it is essential to set clear goals and have a clear plan. Assignments and activities can be designed around groups or team setting. Make sure the purpose of the meeting or conference is clear and communicated to all attendees. Ensure that speakers are also informed of the topic or outcome of the meeting or corporate event.
When searching for relevant speaker or trainer for your event, ensure that you allow relevant time to book them as many may be booked in advance. Ensure you have a defined budget, as you may need to factor in travel costs and accommodation for the speaker. Request a simple course outline or ask the presenter to take you through the presentation. Find out whether the speaker or trainer has presented to similar groups and at which events.
For all events ensure that the venues and function room layout are suitable for the meeting, conference or training session. Ensure that the room layout meet the needs of the trainer and attendees. Learning material need to cater for different learning styles. Vary material for visual auditory or kinaesthetic learners. The U shape table configuration is most acceptable for meetings whereas classroom style or round table settings are commonly used in conferences or larger corporate events.
Finally when guests arrive to your event, hosts, speakers and trainer must build rapport with the attendees. This important to make attendees at your event feel comfortable and relaxed. The host or greeter should make sure that guests feel welcomed.
Corporate events are often tedious for both organizer and attendees, however if you follow some of the advice provided it can be an enjoyable and fun learning environment. The atmosphere of your event is the key. Keeping the atmosphere simple, warm and flexible will ensure that your corporate or business event is a success.